Turn rough notes into a clearer message or plan. These templates cover difficult emails, meeting actions, presentations, stakeholder updates and weekly reviews. Name the audience, intended outcome and tone before preparing the draft.
How to use these prompts
Choose a template and open Preview & customise.
Fill the named fields with your details and check the completed draft.
Copy it into your preferred AI tool, or sign in to prepare a Chat draft in Ortivo.
Copying is free and does not call an AI. Generating an answer requires your own configured provider or an available trial. Review important facts and every draft before use.
10 starter prompts in Communication & productivity
Communication & productivity
High-Stakes Email Diplomatic Rewrite
Rewrite this draft ({{rough_draft}}) for {{recipient_relationship}} to achieve {{desired_outcome}}. Provide 3 versions: Concise & Direct, Warm & Collaborative, and Firm Boundary-S…
Suggested: Multi-Model CompareRead template
Rewrite this draft ({{rough_draft}}) for {{recipient_relationship}} to achieve {{desired_outcome}}. Provide 3 versions: Concise & Direct, Warm & Collaborative, and Firm Boundary-Setting, removing defensive phrasing while keeping the core request unmistakable.
Use only supplied material or sources actually accessed. Distinguish evidence, estimates and assumptions. Do not invent facts, citations, test results or actions performed. Flag missing information and tool limitations.
Communication & productivity
Investor Update & Monthly Stakeholder Letter
Draft a transparent investor update for {{month_or_quarter}}. Lead with headline metrics ({{key_metrics}}), candidly cover wins and lowlights ({{wins_and_lowlights}}), highlight s…
Suggested: Single AI + My BriefRead template
Draft a transparent investor update for {{month_or_quarter}}. Lead with headline metrics ({{key_metrics}}), candidly cover wins and lowlights ({{wins_and_lowlights}}), highlight strategic priorities for next month, and close with specific asks ({{asks}}).
Use only supplied material or sources actually accessed. Distinguish evidence, estimates and assumptions. Do not invent facts, citations, test results or actions performed. Flag missing information and tool limitations.
Communication & productivity
Meeting Notes to Action Tracker & Decisions
Process these raw meeting notes ({{raw_meeting_notes}}) with {{participants}}. Extract: (1) Decisions finalized, (2) Action items with explicit owners and due dates, (3) Open ques…
Suggested: Single AI → Decision NotebookRead template
Process these raw meeting notes ({{raw_meeting_notes}}) with {{participants}}. Extract: (1) Decisions finalized, (2) Action items with explicit owners and due dates, (3) Open questions requiring research, and (4) Key assumptions to log in the Decision Notebook.
Use only supplied material or sources actually accessed. Distinguish evidence, estimates and assumptions. Do not invent facts, citations, test results or actions performed. Flag missing information and tool limitations.
Communication & productivity
30-60-90 Day Leadership Onboarding Plan
Design a 30-60-90 day plan for stepping into {{role_and_scope}} with a team in {{team_state}} and a mandate to {{mandate}}. Balance listening and diagnostic audits in Month 1, qui…
Suggested: Single AIRead template
Design a 30-60-90 day plan for stepping into {{role_and_scope}} with a team in {{team_state}} and a mandate to {{mandate}}. Balance listening and diagnostic audits in Month 1, quick wins and alignment in Month 2, and strategic execution in Month 3.
Use only supplied material or sources actually accessed. Distinguish evidence, estimates and assumptions. Do not invent facts, citations, test results or actions performed. Flag missing information and tool limitations.
Communication & productivity
Complex Topic Executive Explainer (3 Levels)
Explain {{complex_topic}} and why it matters for {{business_relevance}} at three levels of depth: (1) A 30-second non-technical summary, (2) An operational breakdown for managers,…
Suggested: Single AIRead template
Explain {{complex_topic}} and why it matters for {{business_relevance}} at three levels of depth: (1) A 30-second non-technical summary, (2) An operational breakdown for managers, and (3) A technical/architectural deep dive with real-world trade-offs.
Use only supplied material or sources actually accessed. Distinguish evidence, estimates and assumptions. Do not invent facts, citations, test results or actions performed. Flag missing information and tool limitations.
Communication & productivity
Keynote & Presentation Narrative Arc
Outline a {{time_limit}}-minute presentation on {{presentation_topic}} for {{audience_profile}} driving toward {{call_to_action}}. Structure the story using Situation → Complicati…
Suggested: Multi-Model CompareRead template
Outline a {{time_limit}}-minute presentation on {{presentation_topic}} for {{audience_profile}} driving toward {{call_to_action}}. Structure the story using Situation → Complication → Resolution, with declarative action titles and evidence needed for each slide.
Use only supplied material or sources actually accessed. Distinguish evidence, estimates and assumptions. Do not invent facts, citations, test results or actions performed. Flag missing information and tool limitations.
Communication & productivity
Compensation & Scope Negotiation Script
Draft a confident, collaborative script to negotiate {{current_offer_or_terms}} backed by {{market_benchmark}} and {{unique_value_delivered}}. Include spoken talking points, an em…
Suggested: Multi-Model CompareRead template
Draft a confident, collaborative script to negotiate {{current_offer_or_terms}} backed by {{market_benchmark}} and {{unique_value_delivered}}. Include spoken talking points, an email version, and graceful pivots if cash budget is capped.
Use only supplied material or sources actually accessed. Distinguish evidence, estimates and assumptions. Do not invent facts, citations, test results or actions performed. Flag missing information and tool limitations.
Communication & productivity
Weekly Synthesis & "My Brief" Context Updater
Compare our existing workspace brief ({{current_brief}}) against this week's updates ({{this_weeks_progress_and_changes}}). Produce an updated, compact "My Brief" block under 400 …
Suggested: Single AI → My BriefRead template
Compare our existing workspace brief ({{current_brief}}) against this week's updates ({{this_weeks_progress_and_changes}}). Produce an updated, compact "My Brief" block under 400 words that captures our current priorities, active constraints, and key metrics.
Use only supplied material or sources actually accessed. Distinguish evidence, estimates and assumptions. Do not invent facts, citations, test results or actions performed. Flag missing information and tool limitations.
Communication & productivity
Scheduled Research Briefing Designer
Monitor developments over the past 7 days regarding {{monitoring_topic}} and {{competitors_or_entities}} that impact {{decision_focus}}. Summarize only verified material changes, …
Suggested: Scheduled ResearchRead template
Monitor developments over the past 7 days regarding {{monitoring_topic}} and {{competitors_or_entities}} that impact {{decision_focus}}. Summarize only verified material changes, new launches, regulatory shifts, or pricing moves, citing dates and original links.
Use only supplied material or sources actually accessed. Distinguish evidence, estimates and assumptions. Do not invent facts, citations, test results or actions performed. Flag missing information and tool limitations.
Communication & productivity
Decision Notebook Outcome & Calibration Review
It has been {{time_elapsed}} since we recorded {{original_decision_and_assumptions}}, and the actual outcome is {{actual_observed_outcome}}. Evaluate which original assumptions he…
Suggested: AI Council → Decision NotebookRead template
It has been {{time_elapsed}} since we recorded {{original_decision_and_assumptions}}, and the actual outcome is {{actual_observed_outcome}}. Evaluate which original assumptions held true, where our reasoning was flawed vs. unlucky, and what rule we should adopt for future decisions.
Use only supplied material or sources actually accessed. Distinguish evidence, estimates and assumptions. Do not invent facts, citations, test results or actions performed. Flag missing information and tool limitations.